INTRODUCTION

On behalf of both Vision RT & the SGRT Community, Vision RT (ICO registration ZA217302) takes your privacy very seriously. This Privacy Notice is intended to set out your rights and answer any queries you may have about your personal data. If you need more information, please contact: PrivacyTeam@visionrt.com Our personal information handling policy and procedures have been developed in line with the requirements of the 1995 European Union Data Protection Directive (Directive 95/46/EC) and the General Data Protection Regulation (in force from 25 May 2018) and applicable national law.

 

NOTICE DETAILS

 

1. What information do we collect? 

We collect and process personal data about you when you interact with us and our products and when you purchase goods and services from us. The personal data we process includes:

  • Your name;
  • Your home or work address, email address and/or phone number;
  • Information related to the browser or device you use to access our website;
  • And/or any other information you provide

 

2. How do we use this information and what is the legal basis for this use?

We process the personal data listed in paragraph 1 above for the following purposes:

  • As required to establish and fulfil a contract with you, for example, if you make a purchase from us or enter into an agreement to provide or receive services. This may include verifying your identity, taking payments, communicating with you, providing customer services and arranging the delivery or other provision of products or services. We require this information in order to enter into a contract with you and are unable to do so without it;
  • To comply with applicable law and regulation;
  • In accordance with our legitimate interests in protecting Vision RT’s legitimate business interests and legal rights, including but not limited to, use in connection with legal claims, compliance, regulatory and investigative purposes (including disclosure of such information in connection with legal process or litigation);
  • With your express consent to respond to any comments or complaints we may receive from you, and/or in accordance with our legitimate interests including to investigate any complaints received from you or from others, about our website or our products or services;
  • We may use information you provide to personalise (i) our communications to you; (ii) our website; and (iii) products or services for you, in accordance with our legitimate interests;
  • To monitor use of our websites and online services. We may use your information to help us check, improve and protect our products, content, services and websites, both online and offline, in accordance with our legitimate interests;
  • In circumstances where you contact us by telephone, calls may be recorded for quality, training and security purposes, in accordance with our legitimate interest; and
  • We may use your information to invite you to take part in market research or surveys.

We may also send you direct marketing in relation to relevant products and services. Electronic direct marketing will only be sent where you have given your consent to receive it, or (where this is allowed) you have been given an opportunity to opt-out. You will continue to be able to opt-out of electronic direct marketing at any time by following the instructions in the relevant communication.

 

3. With whom and where will we share your personal data?

We may share your personal data with our subsidiaries to process it for the purposes of inter-group administration and to deliver products or services where elements of these are provided by group companies other than those with which you have directly contracted. We may also share your personal data with the below third parties:

  • Our professional advisors such as our auditors and external legal and financial advisors;
  • Agencies where they have agreed to process your personal data in line with this Privacy Notice;
  • Our suppliers, business partners and sub-contractors

Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if needed for the legal protection of our legitimate interests in compliance with applicable laws. Personal data may also be shared with third party service providers who will process it on behalf of Vision RT for the purposes above. Such third parties include, but are not limited to, providers of website hosting, maintenance, call centre operation and identity checking. In the event that our business or any part of it is sold or integrated with another business, your details will be disclosed to our advisers and those of any prospective purchaser and will be passed to the new owners of the business.

 

4. How long will you keep my personal data?

We will not keep your personal information for any purpose for longer than is necessary and will only retain the personal information that is necessary in relation to the purpose. We are also required to retain certain information as required by law or for as long as is reasonably necessary to meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our terms and conditions. Where you are a customer, we will keep your information for the length of any contractual relationship you have with us and after that for a period of at least 5 years after final discontinuance of the production of the model you have purchased.

 

5. Where is my data stored?

The personal data that we collect from you may be transferred to, and stored outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers, in which case the third country’s data protection laws will have been approved as adequate by the European Commission or other applicable safeguards are in place. Further information may be obtained from our Privacy Team.

 

6. What are my rights in relation to my personal data?

You have the right to ask us not to process your personal data for marketing purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data, clicking the unsubscribe button on any communication we have sent to you or by contacting us. Where you have consented to us using your personal data, you can withdraw that consent at any time. If the information we hold about you is inaccurate or incomplete, you can notify us and ask us to correct or supplement it. You also have the right, with some exceptions and qualifications, to ask us to provide a copy of any personal data we hold about you. Where you have provided your data to us and it is processed by automated means, you may be able to request that we provide it to you in a structured, machine readable format. If you have a complaint about how we have handled your personal data, you may be able to ask us to restrict how we use your personal data while your complaint is resolved. In some circumstances you can ask us to erase your personal data (a) by withdrawing your consent for us to use it; (b) if it is no longer necessary for us to use your personal data; (c) if you object to the use of your personal data and we don’t have a good reason to continue to use it; or (d) if we haven’t handled your personal data in accordance with our obligations.

 

7. Where can I find more information about Vision RT’s handling of my data?

Should you have any queries regarding this Privacy Notice, about Vision RT’s processing of your personal data or wish to exercise your rights you can contact Vision RT’s Privacy Team using this email address: PrivacyTeam@visionrt.com. If you are not happy with our response, you can contact the Information Commissioner’s Office: https://ico.org.uk/).

 

Overview

This notice sets out how Vision RT Limited (“Vision RT”/”we”/”us”/”our”) uses the personal data (as defined in our general Privacy Policy) we may hold about you in connection with recruitment or work experience, and your rights in relation to such use.

This notice applies to job/work experience applicants and prospective job/work experience applicants.
It should be read in conjunction with our general Privacy Policy (which can be found on this website, https://visionrt.com/privacy-policy-2/,  which contains information on who the data controller is in respect of your personal data, how your personal data may be shared with third parties who are located outside the UK or the European Economic Area (as applicable), how long we keep your personal data for, and your rights in relation to the personal data we hold about you, together with information about the cookies which we use on our website.

WHAT PERSONAL INFORMATION WE MAY HOLD ABOUT YOU AND HOW IS IT COLLECTED?

We will hold and process personal data relevant to recruitment or work experience, which may include:

  • identity information such as name, date of birth, gender and evidence of ID;
  • contact information such as home address, email address and telephone number;
  • photographs (including photos taken at recruitment events);
  • recruitment information such as CVs, application forms, evidence of qualifications and references;
  • information relating to physical or mental health, including dietary requirements and information about reasonable adjustments due to a disability;
  • equal opportunities monitoring information, including information about race, ethnic origin, religion and sexual orientation;
  • interview notes;
  • information relating to your right to work, including passport information, visa details, results of immigration checks; and
  •  the results of pre-employment and DBS checks.

We collect this personal data either directly from you (for example, in response to invitations from us to events, at events, or interviews or from applications, including through third-party platforms) or from third parties including employment agencies, former employers, other referees, qualifications bodies, education bodies, background check agencies, diversity organisations or publicly available information.

WHAT DO WE DO WITH YOUR PERSONAL INFORMATION?

We process recruitment information about job and work experience applicants in order to ensure that our employees, workers and work experience students have the appropriate skills, qualifications, experience and suitability for each role and, where applicable, have the right to work in the UK. We may also process health information in order to comply with our duty to make reasonable adjustments.

We also process personal data about prospective job or work experience applicants, for example details about individuals who attend recruitment events, sign up to a diversity organisation or contact us directly. We process this information in order to organise events, to assess the success of recruitment initiatives (for example, by tracking which individuals who attend events go on to apply), and in connection with future applications.

The legal basis for processing your personal data relating to recruitment is because it is necessary: (i) for our legitimate interests in operating our business efficiently; and/or (ii) to comply with our legal obligations. Where we process recruitment information which falls within “special categories” (which may include health information), or DBS check details, this is because it is necessary in connection with our employment law or regulatory rights, obligations and requirements.

HOW AND WHY WE SHARE YOUR PERSONAL INFORMATION? 

We may disclose personal data to appropriate persons, where necessary in order to enable us to achieve the objective of our processing of the data as described above. This includes to third party suppliers of services who assist our recruitment process (such as background checking agents), former employers or other referees, and regulatory bodies (as required by law). Where we process information about diversity, including social diversity, this is to monitor, review and consider how to improve, equal opportunities.

WHO YOU SHOULD CONTACT IN CASE OF QUERIES OR COMPLAINTS?

Should you wish to exercise any of these rights, or if you have any queries or complaints in relation to how we use your personal data, please contact Human Resources (hr@visionrt.com). Alternatively, you have the right to make a complaint to the Information Commissioner’s Office, which is the supervisory body in the UK.

CHANGES TO THIS POLICY

We may amend this policy at any time. Any changes to this policy will be posted on our website.

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